Alton Band and Orchestra Builders
Executive Board Meeting Minutes
Date: Aug 25, 2025

Start: @ 6:03 AHS Orchestra room 

Attendance: Laura Plummer, Math Chesner, Chuck Willard Kirsitna Imel, Jackie Ridgley, Louise Haar-Chapman, Yvette Paris, Laura Hardin, Jason Chapman, Jodi Baum, Mark Hilgert, Katie Young, Abigail Knoche, Sally Pierce, Ed & Cathy Gray, Dawn Humphrey 

• Introductions of people in the Room
• Meeting Minutes from May 19, 2025
  • Posted on ABOB.net
    • Motion to accept:
      • Yvette Paris gave the 1st
      • Jodi Baum gave the 2nd
      • All in favor: pass
• Treasurer’s Report
  • Mostly the usual beginning of the year stuff.
  • June/July
    • Instrument repair
    • Show music
    • Kick off items
    • Some Craft Fair fees
    • Band Camp expenses
    • Band Competition fees
    • Paid for the audit ($800)
    • Money from Zeffy for band camp meals
    • Color Guard has a carry over of $2700 on top of the usual $5500 line item
  • Motion to accept
    • Jackie Ridgley 1st
    • Laura Plummer  2nd
    • All in favor: Pass
• Teachers Reports
  • AHS Orchestra
    • Off to a great start. Some groups are smaller than normal
    • TNI concert Sep 26, 2025- Stories in the Woods is the theme
  • AHS Band
    • Mr. Chesner thanked everyone for helping until he could arrive and is grateful and thankful to be here.
    • Music camp was successful
    • Band camp was successful despite the weather.
    • First home football game is in two weeks
      • Band has been asked to provide a more pep band feel during the game
      • The first competition is in 3 weeks in O’Fallon.
        • There are 6 evening rehearsals left to get ready.
        • Band has learned 70% of the show already
      • Props for the show are in process
      • Color guard silks are being ordered
      • Percussion has competition on September 6
      • Music has been selected for concerts and Mr. Chesner hopes to add some new combos and the Marching 100 to the list of performers this year.
      • Mr. Willard praised the students for their outstanding leadership this season in the Marching 100
• AMS Orchestra
  • All is going well
  • Numbers have increased
  • Elementary recruitment night is 8/26 at AHS
    • All elementary schools orchestra numbers are up
• AMS Band
  • All is going well
  • Elementary recruitment night is 9/3 at AMS
  • Working on concert and parade music
  • Question asked about the large numbers coming to AHS soon and Mr. Willard assured that the AHS band is ready for them.
  • Question was asked by Laura Hardin about using the marching bells for percussion and Mr. Willard will look in to it.
• Committee Reports
• Hospitality: Brad via emai
  • Coffee concert coming up
  • On track to be on or under budget

• Ways & Means: Jackie R.
  • Olga’s
    • Turn out not great
  • Looking into dine out nights with Roma’s, Bread Co, and more with Olgas.
  • Working on Button Days for the Marching 100
  • Directors asked to be notified with dates for dine outs
  • Elaine Kane asked that Stacy Lawson and Kara Twichell be notified of dates as well.
• Communications: no chair
  • No Report
• Technology: Jason
  • Looking at other possible hosts for the website to save money
  • Square space was recommended by Yvette
• Craft Fair: Amy & Brian via email
  • 192 booths so far
  • Xmas in July post made

• Virtual Auction: Jodi
  • Looking for containers
  • Not much to report
• Old Business
  • Nominees for Communication Chair
  • Kristina Imel nominated herself and was seconded by Knoche
    • Motion passed
• New Business
  • Marching 100 Uniforms
    • Phillips 66 is willing to donate to ABOB for this, but nothing more than the promise of funds has been made.
    • Still waiting on information from Mike. Mr. Chesner will reach out.
    • Still waiting on the third bid.
    • Suggestion was made to add a line item to the budget for uniforms moving forward.
    • In the past the district has funded the uniforms and ABOB reimbursed the district.
    • $10,000 is set aside for uniforms from unused lines and there is a CD of $7000 that could be used.
    • Further discussion was tabled until September
    • Other items tabled until the next meeting
      • A line item for senior nights for roses and the like
      • Marching 100 Letters
      • Scrimmage announcements made equal for the band at Red and Gray games
      • Credit card and its uses for ABOB

• Next Meeting— September 29 , 2025 @ 6pm
• Adjournment @ 7:02 Motioned by Knoche and second by Paris