Alton Band and Orchestra Builders
Executive Board Meeting Minutes
Date: Oct 27, 2025

Start: @ 6:01 AHS Band Room 

Attendance: Michael Ridgley, Jackie Ridgley, Bradley Donoho, Kristi Futhey, Katie Young, Mark Hilgert, Laura Plummer, Dawn Humphrey, Ed & Cathy Gray, Chuck Willard, Matt Chesner, Deborah Gabriel, Abigail Knoche, Jason Chapman, Louise Haar-Chapman, Elaine Kane, Amy Macias, Andrea Estabrook, Natasha Theberge, Kristina Imel, Laura Hardin

Introductions of people in the Room

• Meeting Minutes from September 29, 2025
  • Posted on ABOB.net
    • Motion to accept the September 29, 2025 minutes by Jackie Ridgley
      •  Dawn Humphrey gave the 2nd
      • All in favor: motion passed
• Treasurer’s Report
  • September Transactions
  • October Transactions
  • Budget Report
    • Nothing major to report
    • Entry fees have been paid not all been cashed though
    • Waiting on refund from Valhalla 
    • Under in other categories so we will be fine
    • Fund raisers are below
    • Craft Fair is doing well. Getting some messages on Facebook. Amy has been in contact with them.
    • Most deposits have been craft fair related.
    • Surplus 10k moved to the uniform fund. 5k to instrument repair.
  • Motion to accept
    • Bradley Donoho 1st
    • Laura Plummer  2nd
    • All in favor: Pass
• Teachers Reports
  • AHS Orchestra
    • Playing Lovejoy Music Festival November 6th
    • Concert November 18
    • 9 ILMEA students
    • Congrats t
  • AHS Band
    • Friday afternoon finishes the marching season
    • Successful 8th grade night with over 30 attended where they learned drill and ate dinner with the Marching 100.
    • Curriculum council meeting to add a beginner band class for those interested in being in the band.
    • December 9th band concert in the gym with a combined piece of AHS and AMS bands
    • Thank you to ABOB members and all parents for helping out this season – Mr. Chesner
    • 3 ILMEA students
    • Looking to combine both bands in parades to save time in bringing them on board.
  • AMS Orchestra
    • 11 ILMEA students
    • Concerts prep for Elementary concerts
  • AMS Band
    • 1 student selected to ILMEA
• Committee Reports

• Hospitality: Brad
  • No Report
• Ways & Means: Jackie and Michael Ridgley
  • Thank you for sending emails for Perfect Pastries email
  • Roma’s Pizza will be contacted for November fundraiser
  • Working on some other things 
  • Mr. Gray recommended Joe’s Pizza in East Alton
• Communications: Kristina Imel
  • Getting together with Plummer to increase communications
• Technology: Jason
  • No Report
• Craft Fair: Amy & Brian Macias
  • Down to 4 spots, but they may be sold
  • Making sure things are paid online
  • Working on food situation (Heaters) $7.00 for a sandwich last year
  • Should we raise the price?
  • Package a deal with chips and drink.
  • Admissions chair Kristi Futhey (maybe target AMS parents)
  • Honor Societies get involved in some way

• Virtual Auction: Jodi Baum not present
  • No report
• Old Business
  • Marching 100 Uniforms
    • Phillips 66 Donations
    • Bids- Waiting on rough estimates from companies next Thursday then we will have all bids needed.
    • Order should be placed in February
• New Business
  • Marching 100’s participation in Ameren’s Thanks for Giving Parade on Nov 22, 2025 (Not on Thanksgiving Day)
    • Directors cannot go since they are at ILMEA Looking for another parade to replace. Band cannot go without directors according to Mr. Gray Elaine Kane wants music teachers at ILMEA.
    • Creating the position of Fiduciary Officer to the ABOB Board The role of this position is to be a support for the Treasurer to ensure the responsible management, transparency, and integrity of ABOB’s financial activities in support of the  Alton School District instrumental programs. Table until December.
    • Centennial Campaign: Zeffy General/”Centennial Era” Fundraising Campaign – (Yvette) I created a general fundraiser campaign for ABOB which has one time or monthly contribution choices. Table until December or move to the Ways and Means Subcommittee
    • Matt Chesner – Moving forward with a different Color Guard tech for the rest of the season and next season.
      • Mr. Chesner made  a motion that we use $1500 from ABOB Color Guard funds to pay for a new Color Guard coach for the rest of the year.
      • Second by Jackie Ridgley
      • Motion Passed
    • Michael Ridgley – What do we do if there is an Emergency while the marching band is on the road? Michael has information for a Road Side Service (Southern Tire) that can be called. Send forms to Elaine Kane. We need a procedure for an emergency with our equipment (trailer tire etc.)

• Next Meeting— December 15th , 2025 @ 6pm
• Adjournment @ 6:46 Motioned by Jackie Ridgley  and second by Jason Chapman