ABOB Executive Meeting Minutes: Sept. 23, 2024

by Jill Mitchell / On Posted in Meeting Minutes

Alton Band and Orchestra Builders
Executive Board Meeting Minutes
Date: September 23, 2024

Start:   6:00 pm   @AHS 

Attendance:

Ruth & Roger Waggener, Ed & Cathy Gray, Yvette Paris, Laura Plummer, Mark Hilgert, Dawn Humphrey, Jodi Baum, Jason Chapman, Louise Haar-Chapman, Jackie Ridgley, Michael Ridgley, Chuck Willard, Blake Korte, Abi Knoche, Jill Mitchell, Debra Gabriel, Brad Donoho, Brian Macias

  1. Open/Additions to Agenda/Introductions
  2. Meeting Minutes
    1. Added to Website on September 11, 2024
  3. Treasurer’s Report
    1. Fundraisers
      1. BOBO’s:
        1. cash/checks deposited
        2. Awaiting online profit upon delivery of items
        3. Pickup is October 1st from 2:30-6:00 pm in music suite
      2. SnapRaise:
        1. cash/checks deposited
        2. Awaiting online profit from company
    2. Outstanding bills
      1. AHS orchestra: May & Aug repairs–waiting on invoices
      2. AHS band: instrument repairs–waiting on invoices
    3. Paid second half of payment for the M100 drill
    4. Craft fair:
      1. Only 1 refund
      2. One requesting fee be transferred to 2025 fair
        1. Will show as refund in 2024, but will be then applied to 2025
    5. Motions to approve report:
      1. Laura Plummer gave the motion to accept
      2. Louise Haar-Chapman gave the second
      3. All in favor passed
    6. Motion to approve the payment of band camp stipend to Chuck Willard
      1. Laura Plummer gave the motion to accept
      2. Louise Haar-Chapman gave the second
      3. All in favor passed
    7. Motion to approve Yvette Paris as co-Treasurer
      1. Laura Plummer gave the motion to accept
      2. Jackie Ridgley gave the second
      3. All in favor passed
  1. Teachers Reports 
    1. AHS Orchestra
      1. TNI “Fright Night” was a success, although hot
      2. Spring Musical, ”Into the Woods”
      3. ILMEA audition videos due next week
    2. AHS Band
      1. Bobo’s ended
      2. SnapRaise: just shy of $12,000 collected
      3. Shopping for new uniforms
        1. Comparisons
        2. Bids
        3. Designs
        4. Hoping for Fall 2025 debut
      4. ILMEA audition videos due next week
      5. M100 for this week
        1. Friday: football game at West
        2. Saturday: Competition at Belleville West
      6. M100 Competition Schedule
        1. October 12th: EIU
        2. October 19th: Park Hills, MO
      7. Wind Ensemble
        1. Concert on October 10th
        2. Calvary Baptist Church at 7 pm
      8. October 22, 2024
        1. 8th grade night at West
        2. M100 recruitment & performance
      9. North Elementary: Mr. Willard has begun “Karate” with them
  1. AMS Band & Orchestra
    1. AMS Band: nothing to report
    2. AMS Orchestra:
      1. ILMEA auditions: helping students master the videos
      2. Honor groups have begun
      3. Elementary is very strong
  1. Committee Reports
    1. Hospitality
      1. Brad: Nothing to report
    2. Ways & Means
      1. Laura Gibbs transferring notes to Michael Ridgley
      2. Will work on plan for Olga’s
      3. Kona Ice Truck: $86 profit after parent performance
  1. Communications
    1. Louise Harr-Chapman: nothing to report
    2. Posted on Facebook: 75 days until craft fair
  2. Technology
    1. Jill and Abi have access to post on website
    2. Evaluating the donation options for website
      1. Seamless donations: no longer available
      2. Give WD is a possibility: need more research into Stripe
    3. WordPress can be paid via PayPal instead of Roger being reimbursed
    4. This is Roger’s final year: need a parent to volunteer
  3. Craft Fair
    1. Setup: December 6th
    2. Fair Dates: December 7th & 8th
    3. 197 booth spaces sold out of 235 total
    4. Media has been notified
    5. Health department is all good with vendors
    6. Jen Herring helping contact past vendors regarding their return
    7. Discussion held to raise admission price
      1. Ed suggested holding off
      2. Edwardsville: $5 adults, $4 seniors/veterans
      3. O’Fallon: $5 adults, $2 kids, $6 weekend pass
      4. Since media has been notified with current 2024 prices, this was tabled until later. Will continue to research other area fairs
    8. Concessions: Laura Hardin
      1. Will use Arbor from Alton School District
      2. Possible changes:
        1. Walking tacos
        2. Chicken sandwiches from Heaterz
        3. Burgers from Schwegls or Godfrey Meat Market (Can Arbor cook these or can we?)
  4. Virtual Auction
    1. Jodi awaiting document from Jeanna Hasty with who to contact for donations and when
    2. Tentative date set: March 27-29
  1. Old Business
    1. nothing
  2. New Business
    1. nothing
  3. Next Meeting
    1. Monday, October 28, 2024 in Orchestra room at AHS at 6:00 pm
  4. Adjournment
    1. 6:53 pm

Respectfully submitted by Jill Mitchell at 10:28 pm on Monday, September 23, 2024