ABOB EXECUTIVE BOARD MEETING MINUTES MONDAY, OCTOBER 25, 2021

by Laura Plummer / On Posted in ABOB, Meeting Minutes

ABOB Executive Board Meeting Minutes
Monday, October 25, 2021
6:00 p.m.
AHS Orchestra Room

MEMBERS IN ATTENDANCE
Ruth Waggener – President
Dawn Humphrey – Treasurer
Laura Gibbs – Ways & Means

TEACHERS IN ATTENDANCE
Laura Plummer
Blake Korte
Lindsey Wolfford

GUESTS
Amy Hillery, Past ABOB President

President Waggener called the meeting to order at 6:07 pm.  Minutes from the September meeting are posted abob.net. 

The October Treasurer’s report was reviewed.  Laura P. moved to accept the October  Treasurer’s Report.  Laura G. seconded.  .  

TEACHER REPORTS

High School Orchestra – Laura Plummer

  • All AHS orchestra students made it to ILMEA Senior Orchestra.  Victor Humphrey is assistant principal viola and Will Hussey is assistant principal bass. 
  • Symphonic Orchestra performs at the Lovejoy Music Festival next Thursday, November 4, 7:00 p.m. in the Alton H.S. Gym.
  • Concert Orchestra Fall Concert is Monday, November 15, 7:00 p.m.  Symphonic Orchestra Fall Concert is Thursday, November 18, 7:00 p.m.
  • Requested the AHS Orchestra line item be reinstated to $3,500.00 so Symphonic Orchestra can attend Illinois Orchestra Clinic at Univ. of IL on February 12, 2022.  Cost is $550 for the fee and around $1700 for the charter bus.  Dawn moved and Ruth seconded.

High School Band – Blake Korte

  • M100 wrapped up the competitive field season at BOA (Bands of America).  Kids did a fantastic job.  Arrived late due to bus driver shortage and only had only 15 minutes to warm up, but the kids rose to the occasion. 
  • Preparing for the Halloween Parade this Saturday and the St. Louis Thanksgiving Day Parade. 
  • Winter percussion starts up in a couple of weeks.
  • Pep band starts in December.  First basketball game is December 10.
  • Julianna asked if she could use the remainder of the M100 color guard budget to purchase Alton H.S. specific flags for football games, local parades and also to purchase rifles. There is $1,564.74 left in the Color Guard budget.  Laura P. moved and Amy seconded the purchase of silks and rifles for the color guard.
  • Blake is wanting to sell all of the contra tubas and replace them with sousaphones. Sousaphones are easier to carry, easy to play, and they are naturally louder than the contras.  Blake asked if we could tap into ESSER funds.  Laura P. suggested he talk to Dr. Baumgartner and Ed Gray.   Music & Arts does not buy used instruments.  We could get $1,000-$1,500 for each one.  Cost for a new silver Sousaphone runs $3,000-$5,000 each.  AHS currently owns 6 contra tubas.  Have 4 confirmed Sousa players for next year.  Laura P. asked if there a band director source for selling band instruments.  We also need district approval to sell the contras.

Middle School Orchestra:  Lindsey Wolfford

  • All of the ILMEA AMS orchestra students made the district festival.  Will be having a few rehearsals after school to prepare kids for the festival.
  • First AMS Orchestra Concert is Thursday, December 2, 7pm in the AMS Auditorium.

They will have all of the orchestra’s perform on one concert.  There kids who overlap for Schumann and Jazzios and there are siblings. 

  • Beginning strings at East and North is going very well.  Every violin, viola and bass is checked out at East.  

COMMITTEE REPORTS

Hospitality

  • No report.

Ways and Means – Laura Gibbs

  • Have not heard what ABOB made at the Dine out at Olga’s Friday, October 15.  They were very busy.  New manager was very helpful.  She created the dine out flier and hung them throughout the mall.   Laura G. will line up Olga’s again for the spring.
  • Will contact McDonald’s for a dine out night.
  • Perfect Pastry fundraiser ends tomorrow.  Laura P. said it’s running low, right now total $994 and ABOB gets 40% profit.   
  • LuciAnna’s Dine Out Saturday, November 13.

Communications

  • Ruth and Laura are handling communications via social media and email blasts.
  • Amy Hillery offered to create the Craft Fair Facebook Event.

Technology

  • No report. 

Trivia Night

  • No report. 

Craft Fair

  • Laura P. and Ruth reported for Dave & Paula.  Paula’s father passed away and the visitation is tonight.
  • Amy already has 7 baskets. 
  • Dave has contacted Madison County Health Department about food inspections for crafters.
  • Last week Dave, Mike Halliday, Ruth, Ed, Laura P., Blake, and Ed met with Superintendent Dr. Baumgartner and Assistant Superintendent Elaine Kane to discuss moving forward with Craft Fair safely.  The district is giving us 500 masks and 200 gloves for Craft Fair.  Masks are for shoppers as needed.  Gloves are for parents working the doors and for our student workers taking and delivering crafter’s food orders.  We are only using high school student workers.  We are requesting students taking food orders be vaccinated; this info is to come from parents and students.  Food will be grab and go, like hamburgers.  Crafters will have to submit a liability wavier from the district.  Masks are required.
  • There will be two entrances:  main entrance and the auditorium/gym entrance.
  • Will have shuttle buses.

Dinner Auction – Virtual Auction

  • Ruth reported on behalf of Jeanna.  Virtual Auction met a couple weeks ago.
  • Laura G. mentioned Alton Memorial Hospital had a virtual auction with a lot of really interesting local items, like photography sessions.  She’ll try to find the email with the link to their items. 
  • ABOB Virtual Auction will be using the dinner auction solicitation list which has local businesses as well as Jeanna’s auction list from last year.
  • Date Thur., March 17 – Saturday, March 19
  • Sponsors would be:  Whole Note $250, Half Note $125, Quarter Note $75, 8th Note – $50.
  • Discussion at the Virtual Auction meeting about how to recognize the sponsors.  Insert in the AHS spring concert programs and posters at the AMS concerts listing out the sponsors.
  • Amy suggested businesses sponsor items in the auction. Create an “album” and every 5 photos have a business sponsor.

Spring Vendor Fair

  • Ruth reported on behalf of Jill.
  • Jill is sending out emails this weekend to all past vendors and crafters.
  • Vendor Fair is set for March 26, 8am – 3pm.
  • Possibly use a food truck.  C-Rations (has a daughter in orchestra.)  They could pay a booth fee.
  • Plan to raise the booth fees:  $30 – single, $55 – double, $80 – triple.

Old Business
No old business.

New Business
No new business.

Next Meeting – Monday, November 22, 2021 at 6:00 p.m.

Meeting adjourned at 6:51 p.m.

Respectfully Submitted,
Laura Plummer