ABOB Executive Board Meeting Minutes

Monday, January 24, 2022
6:00 p.m.
AHS Orchestra Room

MEMBERS IN ATTENDANCE
Ruth Waggener – President
Jeanna Hasty – Vice President
Dawn Humphrey – Treasurer
Ed Gray – Financial Secretary
Roger Waggener – Technology
Jill Mitchell – Spring Vendor Fair

TEACHERS IN ATTENDANCE
Laura Plummer
Blake Korte
Luke Griffin
Sally Pierce

President Waggener called the meeting to order at 6:05 pm.  Minutes from the November meeting are posted abob.net. 

Dawn Humphrey presented the December and January Treasurer’s report. Payments were made to University of Illinois for high school orchestra clinic, but the trip has been canceled and ABOB will be receiving a refund from UI and Vandalia Bus Lines. Instrument repair budget is being depleted, but there are funds in other budgets if we need it. Luke is working on getting $100 fee from winter percussion students to cover new drum heads. We are waiting on the craft fair Aramark invoice to close out craft fair and to double check booth fees with Dave Fritz. Even after paying over $2,000 in craft fair refunds, ABOB Craft Fair did really well. Vendor Fair payments are coming in steadily. Dawn is sending out 1099’s for staff payments above $600.00 for 2021. This includes M100 band camp stipends and M100 band camp choreographer.

Laura P. moved and Jill Mitchell seconded to approve the 2021 M100 band camp stipends for Blake Korte ($2,670.00) and Luke Griffin ($1,780.00). Motion passed.

A question arose if ABOB should also report scholarship payments to music staff on our 1099’s. Laura and Dawn checked with former ABOB treasurer, Cindy Kirbach, who advised it would be in ABOB’s best interest to adopt the policy that music staff understands up front that any payments over $600 they receive as stipend and/or scholarship from ABOB will be reported on ABOB’s 1099. Laura P. moved and Jeanna Hasty seconded that ABOB will report all stipend and scholarship payments over $600 on its 1099. Motion carried.  

Ed reported he received a letter from the IRS this past December stating they had not received ABOB’s Form 990EZ and we owe them a penalty of $1,576.23 from December 31, 2020. Ed checked with our auditor, Mark Vaughn, who is taking care of this. Franklin Vaughn files our Form 990EZ which we have to file as a non-profit organization.

TEACHER REPORTS

High School Orchestra – Laura Plummer

• We leave this Wednesday for ILMEA All-State. Brody Macias, 1^st violin, and Will Hussey, bass, placed in the All-State Orchestra and Victor Humphrey, viola, made the All-State Honors Orchestra.
• Gearing up for IHSA Solo & Ensemble Contest Saturday, March 5 in person here at Alton H.S.

High School Band – Blake Korte & Luke Griffin

• Band ILMEA All-State:  Spencer Leonard, tenor sax, placed in the All-State Band and Melanie Parker, flute, made All-State Honors Band.  Also have Emma Kiger going for All-State composition and Allison Cooke and Joanna Halliday will be attending the Future Music Educators Seminar.
• Auditions going on for next year’s Symphonic Band and Wind Ensemble placement for 2022-23.
• Getting rid of CHARMS and going to the Band App, which is free and user friendly. Will continue to use Skyward and Google Classroom for curricular band.
• Luke Griffin – Indoor drumline going great.  About halfway through the show.  First competition in about a month.
• Have 2 new music classes for next year.  Color guard will be its own class 2^nd period for first semester and AP music theory which will be both semesters.

Middle School Orchestra – Sally Pierce

• Wanting to take Schumann out to our district elementary schools, hopefully in the spring.  Had planned to go out in December but was canceled due to bus driver shortage.
• Music in the Parks and any other field trips out of district is out. Refund from 2020 is still in the AMS Orchestra activity account.
• IGSMA Solo and Ensemble Contest is virtual again this year.
• AMS is starting conversation on a new schedule.  We are hoping to increase band, choir, and orchestra time, but there are concerns from the other UA teachers. B/C/O is part of activity time which the core academic teachers do not like.
• Coffee Concert is still on for Friday, May 13 in the AHS Commons. AMS honors groups will be performing.
• Stringsation is hopefully still on for AMS and AHS orchestras for March 24.

COMMITTEE REPORTS

Hospitality

• No report.

Ways and Means – Laura P. reported

• Spring Perfect Pastry sale will kick off in March in time for Easter.
• Laura P. will check with Laura G. on spring Olga’s dine out.

Communications

• Ruth and Laura continue to handle communications via social media and email blasts.

Technology – Roger Waggener

• Jill brought up an issue with PayPal which Roger will look into.  It seems to be working its way out some way.

Craft Fair

• No report.  Dave and Paula were not present.  It’s pretty much wrapped up.

Virtual Auction:  Jeanna Hasty

• Virtual Auction will start Thursday, April 7 and wrap up Saturday, April 9.
• Will look pretty much like it did last year using the Facebook platform.
• Ed, Cathy and Laura P. are working on sponsors as well as local donors who have donated to ABOB’s dinner auction.
• We’re working on recognition for sponsors before the AHS spring band and orchestra concerts.
• Jeanna would like to have all donations turned in to her by March 14.
• Will need help with set up and pick up. Sunday pick up is Palm Sunday.

Spring Vendor Fair:  Jill Mitchell

• Currently have 49 contracts and 74 booths. Will limit to the Commons and the hallway leading to the Commons. Max booths will be around 100 booths.
• Food for Vendor Fair. Christina Harvey’s food truck, Harvey’s Heavenly Hands, might be available. Ed had lined up Pig on a Wing for 2020 before we shut down.  Will not charge them a booth fee, but will see if they will donate back some of their proceeds. Ed will contact Pig on a Wing.

Old Business
No old business.

New Business
No new business.

Next Meeting – Monday, February 28, 2022 at 6:00 p.m.

Meeting adjourned at 6:55 p.m.

Respectfully Submitted,

Laura Plummer