Executive Board Meeting Minutes – May 22, 2017
Alton Band and Orchestra Builders
Executive Board Meeting Minutes
May 22, 2017
Members in Attendance:
Amy Hillery – President
Vicky Schilling – Vice President
Mike Haynes – Communications
Tom Pullen – ABOB.net
Rose Lammers – Craft Fair
Ed Gray – Financial
Paula Fritz – Hospitality
Teachers in Attendance:
Alyssa Overmann
Laura Plummer
Guests:
Ralph and Carol Wheaton
Mary and Terri Pearson
Dave Fritz
Tonya Duke
Jamie Pullen
President Hillery called the meeting to order at 7:05. Minutes from the April meeting were reviewed. No additions or corrections requested. Mike Haynes made the motion to accept, Tom Pullen seconded, and the motion carried. Ed Gray moved to accept the May Treasurer’s Report and Tom Pullen seconded. The board voted in approval. A $10 discrepancy in that report will be addressed and a copy of the proposed 2017 Budget posted on ABOB.net. The budget is on the table and will be voted upon at the June meeting.
Teachers’ Reports:
High School Orchestra (Laura Plummer)
- Les Miserables was a fantastic production.
- Spring Orchestra concert a success.
High School Band (Alyssa Overmann)
- Band concert was a great way to end the year. Tim Jarden and Gary Banks were celebrated upon their retirements.
- 6th Hour band will play Pomp and Circumstance at graduation. (No room for Freshman Band.) Kids will be fed between rehearsal on the afternoon of the 26th and the graduation ceremony (pizza/salad).
- Marching 100 will march in the 150th Memorial Day Parade.
Middle School Report
- Coffee Concert was successful and well attended.
Committee Reports:
Hospitality: Paula Fritz
- Provided cake and punch receptions for the band and orchestra Arion award winners and 2 retirees. May need to purchase more cake next year, as they ran out both concert nights.
Communications: Mike Haynes
- All is well/No new reports
Technology: Tom Pullen
- abob.net remains “safe”.
Uniform Fundraiser: Jamie Pullen
- $2519.48 earned on Button Days (May 8 and 9)
- Uncertain as to how many new uniforms will need to be ordered, in addition to some odd sizes for smaller students. The band is expected to remain about the same size.
Ways and Means: Jamie Pullen
- Will plan dinner fundraiser for June 13 at Riviera Maya.
Dinner Auction: Ed Gray
- No new reports
Spring Vendor Fair
- No report
Trivia Night
- No new reports
Craft Fair: Rose Lammers
- 100 contracts already received and three-fourths full
- Reworking the menu with Aramark
Old Business:
At last month’s meeting, there was a motion to nominate existing officers to retain their positions and all were in favor. Tonight the board voted on the motion and approved the following officers:
Amy Hillery – President
Vicky Schilling – Vice President
Penny Boedeker- Secretary
Cindy Kirbach – Treasurer
No New Business
Next meeting will be June 26, 2017 at AHS. Plan to review the budget, fundraisers, and calendar.
Meeting adjourned at 7:27.
Respectfully Submitted,
Jamie Pullen