5.19.14 Meeting Minutes

Alton Band and Orchestra Builders

Minutes of Meeting
May 19, 2014


Amy Hillery – President
Vickie Schilling – Vice President
Ed Gray – Financial Secretary
Cindy Kirbach  – Treasurer
Mike Haynes – Communication
Dave Fritz – Hospitality
Cortney Frosch – Ways & Means


Laura Plummer

Alyssa Cudney

GUESTS:  Tom Pullen

President Hillery called the meeting to order at 7:06 pm.  Minutes of the April meeting were approved as presented on a motion by Mike Haynes, seconded by Cortney Frosch.  Cindy presented the treasurer’s report.  Financial report was approved on a motion by Vickie Schilling, seconded by Mike Haynes.

TEACHERS REPORT:  High School Orchestra – Laura – Musical “Once Upon a Mattress” was another success, under the first-time director, Emily Ottwein.  Spring concert was last Thursday.  Chambers played the Lammer’s wedding this past weekend and have two more ‘gigs’ to finish this semester.  The Beatles Concert at Faith Fellowship is next Tuesday, May 27th – expecting a full house.  High School Band – Alyssa – Spring concert was May 8th.  Senior Awards were given out.  Hope Cash was named the 2015 Arion Award winner.  Percussion concert was May 17th.  Marching 100 begins again tomorrow, May 20th, with 1-2 camp and Leaders Class.  Graduation is Friday, May 23rd.  Memorial Day Parade on Monday.  We have 28 color guard for the high school this season, and 21 color guard in the Middle School (new this year).  July 12th, we will host a one-day Color Guard Clinic.  Middle School – Laura & Amy – Coffee Concert was last Friday with a huge attendance.  A freewill donation basket was set out to support the McKinney-Vento Homeless Student Fund (assists homeless students in our district).  Schumann thanked ABOB for assistance for Six Flags trip , where they ranked 1st of 7 in their division, and Best Orchestra overall.  Schumann played for the 8th grade awards ceremony, and the Orchestra Spring concert will be on May 22nd.

COMMITTEE REPORTS:  Communications – Mike – No activity lately. Website – Tom – the website was displayed on the whiteboard to show a few tweaks from last month.  It was noted that in the future, as minutes are approved, they will then be added to the website.  Alyssa has been very busy with postings to the website, ultimately helping parents to not be able to miss any information.  The logo will be put into letterhead and clothing soon.  Marching 100 Uniform – Alyssa – presented a proto-type uniform.  After a couple more adjustments, we will have our final design and have been promised new uniforms by fall.  District has loaned ABOB our portion of the cost to be paid back over the next 5 years.                           Trip Fund – Alyssa – Broom sales are finishing up.  Taking the month of June off, but looking at additional fundraisers to begin this summer.                Ways & Means – Cortney & Laura – Cherrydale fundraiser will begin August 27th.  The general consensus of the students is that they would prefer prizes over cash rebate.  Our profit from this sale will be 40%.  Motion by Mike Hayes, seconded by Cortney Frosch that top seller from high school and top seller from middle school receive a $100 check from ABOB, in addition to their prize selections.  Chris Cooper has contacted Cortney with some possible fundraiser ideas for Percussion.  Kiss a Senior Good bye was not super supported, but raised $130 that will be put in the Percussion Fund.

NEW BUSINESS  The only item of new business was to present the 2014-15 budget.  Amy, Vicki, Ed, Cindy, Laura and Alyssa met to prepare the budget.  Two items to note are the addition of a uniform payment to the district and a new line for the Middle School Guard.  Motion by Laura Plummer, seconded by Cortney Frosch the 2014-15 budget of $68,300 was approved.

Next meeting is scheduled for June 23rd.

Meeting adjourned at 8:22 pm.

Respectfully sumitted,

Cindy Kirbach, Treasurer