EXECUTIVE BOARD MEETING – APRIL 26, 2021

by Laura Plummer / On Posted in ABOB, Meeting Minutes

ABOB Executive Board Meeting Minutes
Monday, April 26, 2021
AHS Orchestra Room

MEMBERS IN ATTENDANCE:
Ruth Waggener – President
Jeanna Hasty – Vice President
Cindy Kirbach – Treasurer
Dawn Humphrey – Treasurer Elect
Ed Gray – Financial Secretary
Laura Gibbs – Ways & Means
Roger Waggener – ABOB.net
Tonya Duke –Trivia Night
Jill Mitchell – Vendor Fair

GUESTS
Julianna Swanson, M100 Color Guard Assistant

TEACHERS IN ATTENDANCE
Laura Plummer, Blake Korte, and Luke Griffin

President Waggener called the meeting to order at 7:06 pm.  Minutes from past meetings are posted abob.net.

The financial report was reviewed by Cindy Kirbach, Treasurer.  ABOB Music Matters Facebook Auction brought in $7,180.38.  Cindy proposed we move 3rd payment for M100 drumline from the surplus into the percussion fund.  This will be paid June, 2022.  Laura Plummer moved to accept the motion.  Ruth Waggener seconded.  Jeanna Hasty moved to accept the Treasurers report.  Laura Gibbs’ seconded.

TEACHER REPORTS:
High School Orchestra – Laura Plummer

  • AHS’s spring musical, Little Shop of Horrors, wrapped up over the weekend.  Had 3 in-person performances, April 22-24 with around 75-90 in attendance.  Sunday was a pre-recorded streaming performance.
  • AHS spring orchestra concerts:  Concert Orchestra Monday, May 3 at 7pm and Symphonic Orchestra Tuesday, May 4 at 7pm.  We can have an audience of up to 125 and parents are signed up to attend. 

High School Band – Blake Korte

  • They are continuing to get the band room and band storage shed organized.
  • Thursday, May 29 is the M100 kickoff meeting, 6:00 p.m. in the AHS Gym.  They’ll be announcing this year’s show and getting parents and students signed up on Charms.
  • AHS spring band concerts are:  Concert Band Wednesday, May 5 at 7pm, Symphonic Band Thursday, May 6 at 7pm, and Wind Ensemble, Friday, May 7 at 7pm.  Also having parents sign up to attend.
  • They have had guest clinicians come in and work with the students:  Mia Thompson, Edwardsville H.S. alum and recent graduate from Indiana University in clarinet performance and Dr. Rueben Gomez, new band director at SIUE.
  • Tuesday, May 11, 6pm is the Band Awards Night in the AHS gym. 
  • Discussion on individually wrapped cookies for the band and orchestra concerts. [Ruth looked into these at Duke Bakery and the cost was just too high.  We instead ordered 12-inch cakes for Ben Duke, orchestra Arion Award soloist, and Fletcher Leonard, band Arion Award soloist.]
  • Blake was able to borrow red plumes for the M100 seniors for senior night from the band in St. Clair, MO.  Thanks to Ruth Waggener for driving over there to pick them up and to return them.  Blake will be ordering red plumes for our future senior night’s.
  • Color auditions started today (April 26.)
  • Blake introduced Julianna Swanson, Assistant Color Guard Director who is in the process of going through all of the color guard flags, poles, uniforms, and other equipment currently in storage.  She will put up for sale what can be sold.  Julianna requested new parade/pre-game uniform for the color guard.  What we have is old and not flattering for several of the body types.  She would like to purchase 8 male tunics @ $65.00 each and 20 female tunics @ $62.00 each for a total of $1,760.00.  Jeanna moved to purchase the new guard uniforms from ABOB’s general budget.  Ruth seconded.  Julianna also asked to purchase new practice silks (flags).  Cindy said they can be purchased from the color guards fundraising budget.

Middle School Orchestra

  • Gearing up for our Spring Concerts! We’ll have 7/8 grade on May 13 at 6:30 and 6th and my after school group (E.C.H.O. Excited to Continue the Harmony Orchestra) on May 18 at 6:30. Looking forward to getting to show off what the kiddos have accomplished.
  • Elementary students are doing well, they are excited about orchestra and the signups for 6th grade are still coming in.
  • We plan to have a summer camp for 5th grade kids who were remote this year and need to get caught up or kids who were unable to sign up this year but still would like to do orchestra. Will keep you posted on that.

COMMITTEE REPORTS:

Hospitality

  • Nothing to report.

Ways and Means –Laura Gibbs

  • Will line up Shivers same night at M100 end of band camp parent performance.
  • Will set fall fundraising dates:  Tom Evans fundraising and Perfect Pastries fall and spring sales.

Communications

  • Nothing to report.

Technology – Roger Waggener

  • Nothing to report

Trivia Night – Tonya Duke

  • Nothing to report.
  • Laura Plummer will set date with David Knowles at Best Western Premier.
  • We are looking for a few people to take over Trivia Night.

Craft Fair – Dave Fritz

  • June 1 is the contract deadline to get the same booth space as in 2019.

Dinner Auction – Ed Gray

  • Nothing to report.
  • Laura confirmed Dinner Auction will be March 19, 2022 in the LCCC Commons.

Spring Vendor Fair – Jill Mitchell

  • Nothing to report.

Virtual Auction – Jeanna Hasty

  • As reported by Cindy, ABOB brought in over $7,100.00.  It went very well and we had no issues.  It was very easy.  Laura Plummer asked if Trivia Night gets cancelled again could ABOB do another virtual auction.  Jeanna said we would not be able request donations from the same donors in the same fiscal year. 

Old Business:

New Business:

Set ABOB Zoom budget meeting for Wednesday, May 12, 7:00 p.m.  Laura Plummer will send out the Zoom link to the ABOB Executive Committee.

Next Meeting – Monday, May 24, 2021 at 7:00 p.m.

Meeting adjourned at 7:52 p.m.
Respectfully Submitted
Laura Plummer