Minutes of March 23, 2015 ABOB Meeting

ALTON BAND AND ORCHESTRA BUILDERS

Minutes of the Meeting

March 23, 2015

VOTING MEMBERS IN ATTENDANCE:

Amy Hillery-President

Vickie Schilling-Vice President

Ed Gray-Financial Sec.

Cindy Kirbach-Treasurer

Greg Cash-Secretary

Mike Haynes-Communications

Rose Lammers-Craft/Vendor Fairs

Cortney Frosch-Ways & Means

Paula Fritz-Hospitality

David Fritz-Hospitality

Tom Pullen-abob.net

TEACHERS IN ATTENDANCE:

Laura Plummer

Alyssa Cudney; MiKayla Davis, student teacher

Julie Carter

GUESTS:

Brian Belk, Penny Boedeker, Dave Schmalbeck, Alice Barnard

President Hillery called the meeting to order at 7:03pm with introductions. Minutes of the February meeting were reviewed. A motion to accept them as presented was made by Dave Fritz, second by Laura Plummer; motion carried. Cindy Kirbach presented the treasurer’s report. A motion to accept the report as presented was made by Vickie Schilling, second by Rose Lammers; motion carried.

Committee Reports

Communications-Mike Haynes reported that he is sending out an email to promote the Vendor Fair and will include information about the Chris Cakes breakfast from 8:30-10:30am.

Hospitality-Paula Fritz reported that they will be selling concessions at the Vendor Fair, including pizza by the slice, chips, other snack foods, soda and water. They are also preparing for the receptions for the Arion soloists after the spring band and orchestra concerts.

ABOB.net-Tom Pullen had no new information to report. Vickie Schilling encouraged the middle school teachers to post information. Alyssa Cudney offered to instruct Julie Carter and Sally Pierce on how to do this.

Uniform Fundraiser-Mike Haynes reported that he has put a matrix together of target groups. He will disseminate this to the group to begin planning events.

Dinner Auction-Ed Gray reported that preliminary figures show $17,000 plus in profits. He noted that the food was better this year. He also stressed that silent auction items must be submitted earlier so that if any need to be live auction items they can be accurately recorded in the auction description book. He also noted that donations were up.

Vendor Fair-Rose Lammers noted that student help is needed on Friday from 6-8pm and at 7am on Saturday to assist vendors with setup. Students are also needed at 4p on Saturday for tear down. It was decided that we will have a parent volunteer to monitor plates and to serve drinks for the Chris Cakes breakfast. Chamber orchestra will be playing from 11:30-12:30 in the Commons.

Ways & Means-Cortney Frosch reported that she and Laura Plummer have met with the Cherrydale representative. The president of the company has offered an additional 10% off of the invoice price for future sales because of last fall’s major problems. They also presented an alternative fundraiser similar to Cherrydale called Tom Evans. After reviewing their sales brochures and information it was decided that we would use the Tom Evans fundraiser for our beginning of the school year effort. Butter Braids orders are in and we should be looking at a profit of $1300-$1400. Cortney also encouraged everyone to continue promoting the Amazon link on the abob.net site.

TEACHER REPORTS

Laura Plummer reported that the orchestra will be traveling to VanderCook College in Chicago on Monday and Tuesday, April 6 & 7 for a clinic. She thanked ABOB for providing the charter bus for their transportation. Pit Orchestra is busy rehearsing for the spring musical and that Chamber has several upcoming gigs.  She also reported that the tentative date for the Trivia Night is Sept. 17.

Alyssa Cudney reported that the Disney trip was very successful and that she can’t say enough about the student’s performance and behavior. ABOB received thank you notes from the student who was helped financially to be able to attend the trip, and from her mother. Alyssa also reported that the middle school winter guard has received two 1st place awards and one 2nd place and their competitions. The high school winter guard is at finals this week. Winter Percussion attended a clinic at Hazelwood and will be traveling to Dayton, OH in April. The Jazz Band participated in a clinic at SIUE and will be holding Jazz on a Spring Evening on Thursday, April 2. April 13 is the Marching 100 meeting and Organizational Contest is April 17.

Julie Carter from the middle school orchestra reported that they participated in Solo & Ensemble Contest on March 14 and both Schumann and Jazzios received 1st Superiors. Stringsation went very well and showcased all of our orchestras at their best. Organizational Contest for the middle school is March 28. They will be holding their annual Coffee Concert on May 15 and are collecting to help students in the district in difficult situations. May 12 is the date for their spring concert.

There was no new business to discuss. The date for the April meeting needs to be moved to Monday, April 20 at 7:00pm.  Seeing no further business the meeting was adjourned at 8:22pm.

Respectfully submitted,

Greg Cash, Secretary